Supporting Lebanon ’s Immediate Social Recovery Services
The project will focus on reducing vulnerabilities of groups who are identified to be significantly impacted by Lebanon’s enduring social, economic, and political fragility:
(i) survivors of Gender-Based Violence (SGBV); (ii) those suffering from deteriorated psycho-social wellbeing; (iii) and/or those facing limitations related to being a person with disabilities and older persons. The project adopts a holistic approach with a cross-cutting focus on various vulnerable groups, including women, girls, youth, migrants, refugees, internally displaced people, and host communities. This comprehensive strategy reflects a commitment to addressing multiple and intersecting vulnerabilities within the target populations. Supporting Lebanon ’s Immediate Social Recovery Services interventions will entail providing grant financing directly to a selected number of NGOs, to enable them to provide social services to reduce vulnerabilities in these groups.
The World Bank has selected the IRC to act as the Project Implementing Agency to implement the Supporting Lebanon’s Immediate Social Recovery Services project. The IRC will take on project management, grant provision and/or procurement of services from NGOs and will be responsible for the fiduciary supervision of the selected NGO partners, in addition to improving their environmental & social safeguards capabilities.
Job Purpose:
Working under the supervision of the Senior officer based in Beirut, the Supply Chain (SC) Officer is a key position within SC and carries responsibility for the integrity of the IRC SC system. The SC Officer must be able to rapidly procure program supplies, services and equipment, logistics tasks, while ensuring best practices and maintaining audit-compliant records – related to the Supporting Lebanon ’s Immediate Social Recovery Services project.
Overall Responsibilities:Specific responsibilities related to the World Bank Supporting Lebanon ’s Immediate Social Recovery Services include the following:
Provide procurement services for IRC Lebanon as required by the World Bank project.\\ Implement and / or maintain standard IRC Lebanon procurement policies and procedures and ensure that procurement is carried out in accordance with IRC Lebanon and donor-specific polices. Evaluate partners’ capabilities and provide capacity building if needed. Monitor partners procurement process. Provide assistance to the partner in implementing the support plan. Attend procurement committee meetings. Coordinate with Finance, Admin and Program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation. Ensure that a transparent and responsive procurement process is implemented and maintained; generating bids analysis and Purchase Orders and Payment requests. Routinely communicate, coordinate and plan with the relevant requesting staff / programs regarding the order and delivery of supplies. Review Items forecast (request raised by requester via Integra, IRC ERP system) Process the items requirement and prepare POs on Integra, IRC ERP system Update Step system (world bank system) Support the partners in the process of procurement of medicines as per the IRC pharmaceutical SOP related to partners; Support in visits to pharmacies for prequalification purpose Ensure that all supplies, services and equipment required are delivered oon time. Establish and maintain ethical and professional working relationships with suppliers. Maintain supplier information for regularly purchased items and be informed of current local market conditions. Support and provide appropriate training for procurement and program staff as required. Advise the SC Senior Officer on procurement specific issues and requirements. Be a part of Master Service Agreement (MSA)/Master Product Agreement (MPA) in tendering process Anticipate in Market study process for Agreement extension. Update the PRTS on daily basis Update the partners tracker on weekly basis Update regularly the contract management tracker Manage the sourcing strategy for all items and services within the procurement team. Support in receiving the items at the partner premises (for partners under CIKs) Create the product receipt on Integra (IRC ERP system) Undertake assets inventory and warehousing. Maintain the adequacy of storage conditions including cold chain, where required. Report discrepancies Perform batch and expiry date management. Create a batch number on Integra (IRC ERP system) when needed Importing process: Check the number of packages against the cargo manifest, check packaging and cases and inform the Senior Procurement Officer of any problems (missing or damaged goods, etc.) After receipt, immediately update the stock cards, recording the reference number of the receipt document, and put the goods away. Give the cargo manifest, packing list and certificate of the items received to the Senior Ops Coordinator, to centralize the filing of these documents. Ensure that all items are well organized and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.). Prepare a weekly/monthly report of movements of goods (incoming/outgoing) in the warehouse Perform any other duties or tasks delegated by SC Senior Officer and Senior Procurement Manager. Generate and / or maintain an IRC Pre-qualified Vendor database. Generate and / or maintain a comprehensive price list for goods, services and equipment purchased by IRC. Produce routine purchase status reports for Senior procurement Manager, Programs and Finance. Work closely with the senior officer on power BI trackers Update Donor requirements and follow up closing grants Requests (Item forecast, Item requirement and purchase requests). Attend meetings with partners and monitor activities. Execute requests in a timely manner and based on Standard Operating Procedures (SOPs). Update Procurement reports (assigned by SC Senior Officer and Senior Procurement Manager).Key Working Relationships:
Position Reports to: Senior supply chain Officer
Position directly supervises: N/A
Indirect Reporting: Senior Procurement Manager
Other Internal and/or external contacts:
Internal: Supply Chain, Finance, Programs and Partnership teams
External: Service Providers, Suppliers and Partners
Minimum Qualifications:
Job Requirements:
Bachelor’s degree in business administration, project management or related fields. 2-4 years of work experience in Supply Chain management.Knowledge of general procurement procedures and practices (experience with INGOs preferred).Familiarity with major donors and local regulations/laws is advantageous.Experience in ERP systems is advantageousGenerating and analyzing reportsStrong organizational skills with the ability to maintain composure, prioritize tasks under pressure, and manage multiple tasks with attention to detail.Ability to work effectively as part of a team.Proficiency in Microsoft Word and Excel.Good mathematical skills.Fluency in Arabic required.Strong written and spoken English skills, with the ability to write clear and concise reports.DemonstratedProfessional Competencies and Technical skills
Strong time management skills with ability to manage competing priorities and deadlines.
Strong interpersonal and communications skills.
Strong analytical, presentation, and reporting skills.
Strong IT skills including proficiency in Microsoft Excel.
Excellent written and verbal English language abilities.
Ability to be flexible, adaptable, creative, and innovative in a challenging and fast-moving multicultural environment and promote teamwork.
Working Environment:
Staff will be based in Beirut with possible travelto field locations, depending on business needs.
Candidates agree to disclose to IRC any situation of actual potentialconflict of interest that impacts the capacity to serve the best interest ofIRC, and understand that any misstatement or misrepresentation described duringthe recruitment process and/or after hiring may lead to his/herdisqualification or dismissal by IRC, and/or sanctions by the Donor (WorldBank).
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.