Requisition ID: req57968 Job Title: Senior Supply Chain Officer-Logistic (Internal Sector: Supply Chain Employment Category: Regular Employment Type: Full-Time Open to Expatriates: No Location: Aden, Yemen Work Arrangement: Job Description BACKGROUND:The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees made to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC Yemen began its programs in October 2012. Since establishing its presence in the South of Yemen, in the Red Sea Coastal city of Aden, the organization has grown from just an implementing small project to handling large scale emergency and relief operations. Following the war which broke out in Yemen in March of 2015 and the humanitarian disaster, which was crafted by the same, IRC launched one an emergency response program in the southern governorates of Aden, Lahj, Abyan, Shabwah and Aldalea. Currently IRC Yemen is operating through direct programming and local partnerships, in Health, WASH, Nutrition, Economic Recovery Development, Education, Child Protection, Gender and Women Protection and Empowerment. JOB SUMMARY:IRC defines Supply Chain as those systems and functions necessary to implement programs effectively, inclusive of planning, procurement, logistics, inventory management, property and asset management as well as vehicle and fleet management. Main responsibilities: Under the direct supervision of the Supply Chain Coordinator, you will be responsible for the following: 1. Supply Chain Planning Supply chain planning includes. + Collaboration with program Coordinators/Managers and internal and external partners to support program implementation. + Ensure program teams develop distribution plans for supplies and assets of closed grants in the warehouses. + Coordinate with supply chain field staff to ensure that there is sufficient space in warehouses before sending program supplies to the field sites. + Ensure that the supply chain department (Warehousing and Assets, Transport, Maintenance and Facilities) is well staffed and roles and responsibilities of each have a clear job description. + Preparing, warehousing plans, transport plans and distribution plans. + Implementing all IRC Inventory and Assets, Transport and facilities Management policies. + Develop sourcing strategies and relationships with suppliers for Vehicles and truck rentals and Generator Maintenance. 2. Warehouse and Assets Management + Ensure that there is Inventory control, including drug storage, Cold chain, buffer stock, contributions in kind stock (CIK) and food commodities + Ensure that IRC inventory policies are implemented with regard to all project Items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable. + Develop and ensure material distribution plans and up-to-date and being adhered to. + Coordinate inventory disposal procedures + Placement of the assets maintenance plans as per IRC policies, including repairs and insurance coverage process. + Conduct Asset and properties needs assessment for the office and Guest houses. + Handle asset and property disposal management + Ensure that grant inventory and asset report is accurate, regularly produced, reviewed and approved before the Grant closing date. 3. Logistics and Fleet Operations + Ensure that the Country fleet management policies are implemented and are consistent with transport requirements + Dissemination and adherence of the vehicle safety policies by all vehicle users. + Conduct transport need assessments + Develop and monitor fleet movement plans, vehicle repairs, drivers’ assignment, vehicle safety, and fuel consumption. + Develop vehicle management cost analysis and compile carbon emission reports + Ensure that legal status (customs clearance, registration, licenses, insurance) is up to date. + Regular issuance, review, and use of vehicle monthly reports to inform strategic decision-making process. 4. Pharmaceutical Supply Chain + In collaboration with the health team, ensure forecasts and supply planning for pharmaceutical supply are created for all health projects by project start date. + With the guidance and support from global pharma leadership, we develop a supply strategy for the supply of pharmaceuticals (global, regional, national) including freight. + Ensure the IRC standard pharmaceutical inventory tracking tool is in place and accurately maintained in each location + Ensure implementation of the IRC pharmaceutical quality assurance policy, associated SOPs and procedures for Cold Chain standard methodology in the warehouse and in local transport. + Ensure adequate drugs management and transportation tool and materials are available for the effective management of drugs. 5. Compliance and Ethics + Identify, document and timely report any IRC Inventory and Asset deviations following the mechanism in place for appropriate follow up. + Implement and sustain segregation of duties in Inventory and Assets management and other related functions. + Review and provide feedback on assigned supply chain reports submitted by country offices; + Develop and support implementation of improvement plans. + Promptly Inform the Supply chain coordinator or Deputy Director for Operations and/or County Director any areas of concern or potential or suspected supply chain policy violations. + Provide constructive support to other functions to ensure effective compliance to policies & procedures. + Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing post-audit corrective action plan) This job description is not exhaustive and additional tasks in the remit of the role may be added / removed according to operational changes. Qualifications REQUIREMENTS: (Qualifications, Skills, and Abilities) A. Education: Bachelor’s Degree or equivalent experience is a must. B. Experience : Demonstrated ability in handling the humanitarian supply chain. C. Skills and Abilities: + Have a high degree of flexibility and ability to work under tight deadlines. + Strong computer and communication equipment skills, including Microsoft Office applications. + Ability to lead teams + Organisational change + Risk management + Decision-making capability + Cross-functional collaboration + Conflict resolution skills + Analytical thinking + Result Focus + Effective Communication + Problem-Solving ability. D. Proficiencies: + Active listening and effective communication. + Critical thinking and problem solving. + Professionalism and work ethics. + Receptive and Resilient. + Positive Interpersonal interactions Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Accountability and Equity. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons. Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other encouraging benefits and allowances. IRC is an Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.