Role Overview
We are seeking a Senior Executive assistant to provide support to a new Managing Director (C16) in Markets Operations, and to provide site-management support for the Pune office.
What you’ll do
Manages day to day calendar(s) of C16, with potential to grow responsibilities across Pune Markets Operations senior leadership.Coordinates all aspects of executive level manager appointments, meetings, on-sites/events and conference callsWorks closely in partnership with the Markets Operations Chief of Staff team to deliver functional and location-specific initiatives in line with Markets Ops strategyProvides on-the-ground expertise on Pune site, including navigation across local stakeholders, systems and processesEngages with corporate real estate on floor space, desks, and any potential floor / building moves.Part of a broader team of Senior Executive Assistants, required to build relationships and provide ad hoc support as requireCoordinates travel arrangements; prepare and distribute schedules/agendas for travelPrepares, reconciles, and tracks expense reports through Travel and Entertainment Expense systemOrders supplies and process invoices through Procure to Pay systemTrains, coaches or guides other administrative staff when requiredSchedules and coordinates 1 to 1 meetings with direct reports and team meetings.May prepare and review materials and correspondence for meetingsAssist with creation/modification of presentations, spreadsheets, and other various documentsAssists in ad-hoc reports special projects as neededAppropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behaviour, conduct and business practices, and escalating, managing and reporting control issues with transparency.What we’ll need from you
Previous Executive Assistant experience preferably within a large and complex financial services or similar organizationHighly proficient in Microsoft OfficeConsistently demonstrates clear and concise written and verbal communication skillsDemonstrated ability to quickly gain command of new systemsSelf-motivated and detail orientedAbility to work independently and as part of a teamFocus on timely execution and deliveryHighly developed organization and problem solving skills------------------------------------------------------
Job Family Group:
Business Strategy, Management & Administration------------------------------------------------------
Job Family:
Administrative Support------------------------------------------------------
Time Type:
Full time------------------------------------------------------
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