Overall Job Purpose

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This role deliver day-to-day purchasing operations to all business divisions across the globe, throughestablished efficient and user-friendly purchasing processes and systems that provide spend transparencyand help control costs. We deliver purchasing services through the Purchasing Service Centers fromrequisition to purchase order based on state of the art e-purchasing tools including both user support (e.g.first level support, management of e-purchasing catalog), processing non-catalog requisitions and secondlevel support for issue solving and master data management.

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Scope & Portfolio

\n\nOverall manages buying activities with responsibility depending on country / region scope:\nOrganise and execute the purchase to pay process ensuring compliance with global, regional and local procedures and policies\nExplore and capture internal demand; handle non-catalog requests\nActively drive the use of procurement catalog\nBuild good relationships with suppliers and internal customers\nOversee and / or use the support of the purchasing support roles\nTeam coordination and independent technical control of the assigned group as well as interdisciplinary coordination, control and quality assurance of the professional task completion\nExtended scope for decision-making within the given framework\nOversee and / or use the support of the purchasing support roles:\n\n

Support role:

\n\nProvide administrative support to operational buying activities\nAssist day-to-day activities within the purchasing organisation\nProvide GET 1st level support, consulting and training; interface to 2nd level support\n\n

Key Tasks

\n\nExecute and ensure procurement processes applying sourcing / purchasing / corporate / Business Partnerpolicies\nCollect and maintain data and / or ensure data quality maintenance and reporting on rates, catalog,supplier data / performance, purchase order admin.\nDrive (execute) tactical purchasing process (non-catalog requisitions) and ensure day-to-day / adminsupport (request and analyze competitive bids (3 bids and 1 buy), select suppliers, quality, delivery terms,specs for goods / services)\nEnsure clarification of outstanding receipt of order confirmation, invoices, delivery dates, rejection / changeof purchase orders\nCatalog contracts negotiation with suppliers\nSupport preparation and monitoring of tenders, negotiations and supplier management\nAnalyze and evaluate supplier bids, tenders, proposals, or quotations; negotiate prices and deliveryconditions; and commit to purchases (within established limits of authority) with terms that are in theorganization’s best interest.\nFollow-up the status of purchase orders with vendors to ensure timely delivery; and communicate statusof orders with internal customers\nInterpret inventory requests, production schedules, purchase requisitions, orders, and other documents tocoordinate purchasing activities with the organization’s current and anticipated demand for goods andmaterials.\nGenerate required reporting, analyze reports and identify catalog improvements.\n\n

Stakeholders

\n\nMaintain good relationships with suppliers and internal customers in scope\nProvide advice and support to internal customer with specs for required low value goods / services (withouta framework contract) in close cooperation with sourcing\nProvide feedback to sourcing in respect of suppliers performance\nContribute to the successful cooperation between region / country and sourcing community\nExplain facts, policies and practices related to job area\nSupport and interact primarily with colleagues of own sub-function\nDevelop a network of contacts to build up relationships and strengthen the organizational, product andmarket knowledge\n

Qualifications & Key Requirements

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Education Level

\n\nCompleted apprenticeship and / or relevant university degree and / or equivalent experience.\n\n

Experience Level

\n\nMinimum 3-4 years of relevant experience in purchasing or procurement functions and especially in P2P operational would be advantageous.\nProficiency in English & Japanese – reading, writing & speaking.\nSolid working experience with purchasing practices and buying procedures\nDemonstrates solid knowledge of risk types and factors in procurement, as well as mitigation options.\nAssesses supplier risk and defines migitation actions, using standard templates, with limited complexity.\nAdvise colleagues and business partners on the applicable laws, rules and regulations including the consequences of business decisions on compliance.\nWorking experience with Enterprise Resource Planning Systems (especially SAP and Oracle environment)\ne-purchasing experience\nExperience in working with MS Office suite (Office, Excel, Word, Powerpoint)\nWorking experience in building / mobilizing reports in MS Excel (using Pivots, Macro, Vlookup)\nKnowledge of working with VBA and Macro to automate reports & PowerBI would be advantageous\nGreat communication style and analytical skills\n