Office Manager

USAID FTF Kenya Private Sector Activity (KPSA)

Company Profile:

Palladium is a global leader in the design, development, and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities, and civil society to formulate strategies and implement solutions that generate lasting social, environmental, and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organization, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran, or marital status.

Roles and Responsibilities: 

Palladium is seeking an Office Manager for an anticipated USAID-funded economic growth program which is anticipated to begin in 2023. The Administration Officer will be responsible for administrative support for the project office. S/he will report directly to the Director of Finance and Administration.
The USAID/Kenya and East Africa Feed the Future (FtF) Private Sector Activity (PSA) will be a 5-year program focused on accelerating agriculture-led growth in Kenya through partnerships with large agricultural sector firms (such as processors and off-takers) and expansion of smallholder farmer out-grower schemes. The anticipated activity will focus on creating jobs and generating large scale increases in sales/exports in the agriculture sector cost-effectively and, ideally, through a sustainable and locally-led vehicle.  The activity would combine tools used in USAID’s traditional private sector development activities with tools used to mobilize finance and investment into one mechanism – supporting a range of agricultural firms to expand investments and operations via a blended finance approach. For more information on the potential project, please consult the RFI: https://www.grants.gov/web/grants/view-opportunity.html?oppId=338564 .

Duration: 5 years (anticipated start in July 2023)
Location: Nairobi, Kenya

Required Qualifications:

Assist in planning and coordinating regional and international travel for the project staff and consultantsArrange and participate in conferences, training sessions, and meetingsManning of the telephone switchboard to provide and/or oversee telephone and fax communication for all staffCoordinate office logistics and services, including working across Palladium Kenya projects to compete and maintain efficient blanket purchase agreements and service agreements that all projects can tap into.Receive clients and visitors, assist and resolve problems and inquiries of visitorsTravel to project activities in accordance with the project needsAssist in the organization and execution of training events and seminars to be implemented by the projectSupport the accounting, M&E, and communications personnel in their day-to-day dutiesAny other tasks as requested by the Director of Finance and Administration and COP 

Position Requirements:

Strong verbal communication skills in EnglishAttention to detail and ability to effectively and efficiently perform multiple tasks and balance competing prioritiesProfessional and mature demeanor and conductKenyan nationals preferred

Education Requirements:

At least five years of experience working in administration or office managementPrevious experience working for a USAID project preferred