Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender.

Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVI’s accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.

Key Responsibilities:

Strategy Development & Planning

Prepare the procurement planning for goods and services in collaboration with the procurement Coordinator and GS & Logistic Coordinator to facilitate the acquisition of items at the national office.Coordinate/Responsible for preparing annual plan for the office building, asset  maintenance and repair.Managing the renovation and opening of project office.Improve the business process of managing office buildings and security together with other units/departments/AP/Project/zone to support services according to standards.Conducting guideline, procedure, models and systems to get the most effective general service and logistic activities.

Resource Acquisition & Management/ Engagement /Project Management

Coordinate closely with other departments to arrange the GS and logistics plan and service deliveryConducting a service satisfaction survey.Manage for opportunity to build strong relation with External parties and Internal parties (NO/ zone/partner/corporate) to leverage income generation.Facilitate and work closely with resource acquisition team providing the technical rigor and using evidence base for proposal development and project activities in the area of office building, asset and security.

Capacity Building/ Technical works

Conduct capacity building plan for janitor team to enhance their technical  skills to support higher performance.Improving the capacity of the office building team at the national office in office safety management in accordance with global standards.Provide technical support to staff in using the corporate system and understanding the information, data and reports for the delivery of good programs.Become SMEs for Capacity Training for office building and asseProvide technical advice for national office in developing general service & logistic plan and implementation.Provide refresh the competence of office members in alertness to fire and earthquake hazards.

Accountability & Quality Assurance

Responsible effective and efficiency office building and asset in WVI to align with partnership/donor/policies and standard.Provide data management of asset, reconciliation asset, reporting stock opname asset and transfer asset.Utilise technology to enable agile planning, streamline processes and boost operational effectiveness across the national office.Accountable for supplying accurate, current, and reliable data to support the audit implementation process.Initiate the action technical guidance and insights standart office safety building and asset,  in National Office.Maintain and update risk mapping profiles for office building to minimize risk.Liaise and collaborate closely with Finance team, Procurement/SCM team, programme team and technical sector team.Develop good networking with relevant vendors, government, corporate and partner to improve the contractual arrangementManage the efficiency and effectiveness in the use of building/asset by managing documents, building maintenance and arrangement, as well as cost charging process.Ensure regulatory for alignment to the statutory/local government requirements to comply and monitor the implementation.Develop relationship with community surrounding the office and neighbourhood associationConduct regular reviews on global policies, processes and guidelines (Real estate, asset, safety building) to ensure their effectiveness and applicability.Update and coordinate with the Finance and Procurement departments for the required building/asset insurance process and become a point person in making insurance claims (ensuring data is collected, accurate, etc.)

Management & Leadership

Develop and manage annual performance agreementSubmits periodical Quarterly/ monthly accomplishment reportBuild and maintain positive spirit of working in team with other staff in respective unit and department Provide Christian value and support to enrich the organization's life, faith, Christian commitments and ministry to the disadvantaged children and communities we seek to serve.  Model accountability, integrity and faithfulness, demonstrating that We are Stewards and We are PartnersBe a role model and inspiration in managing work, communication and relationship with internal staff and external parties.Manage all risks related to office building and asset  according to organization policies, guidelines, and standard. This includes risks in fraud, safeguarding, and other related risks.

Qualifications

Bachelor’s degree qualification from any major, preferably form business administration, managament.5 years’ experience in general affair, administration, logistic or procurement work, preferably gained in a complex, international organization within the development & humanitarian sector or private sectorGood knowledge about supply chain manangement and warehouse managementGood working of computerized system

ONLY a shortlist of applicants will be contacted.

WVI implements a Safeguarding Policy as a form of our commitment to protect children and adult beneficiaries. WVI has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with WVI work and WVI also participates in the Steering Committee for Humanitarian Response (SCHR) Inter-Agency Misconduct Disclosure Scheme (MDS

Applicant Types Accepted:

Local Applicants Only