Office Administrator / Personal Assistant

Location: Hammersmith
Salary: £27,000 - £37,000 
Contract Type: Permanent | Full-Time | Hybrid (3 days in-office, 2 days from home following training)
Working Hours: Monday–Thursday 9:00am–6:00pm | Friday 9:00am–4:00pm (1-hour lunch break)

A growing and fast-paced property company based in Hammersmith is seeking a highly organised and proactive Office Administrator / Personal Assistant to join their close-knit team. Supporting the Group Operations Manager and four company directors, this is an excellent opportunity for a motivated individual looking to play a pivotal role within a dynamic business.

The successful candidate will thrive in a varied position, balancing core administrative responsibilities with high-level support to senior leadership. This hybrid role offers long-term career progression and the chance to be part of a collaborative and forward-thinking environment.

Key Responsibilities Diary & Meeting Coordination: Manage complex schedules for multiple directors Bookings: Arrange appointments, contractor and engineer visits, and restaurant reservations Office Management: Oversee supplies, coordinate maintenance, and liaise with suppliers First Point of Contact: Handle calls and emails with professionalism and efficiency Administrative Support: Provide general office support and maintain accurate records CRM Oversight: Keep CRM systems updated and assist with improving internal processes PA Duties:
Organise travel, take meeting minutes, and manage reminders Liaise with tenants, investors, and external contacts Coordinate with councils, contractors, letting agents, and project teams Assist with commercial project administration Candidate Profile The ideal candidate will be a friendly, reliable, and confident professional who enjoys taking ownership of their work. Key attributes include:
Strong organisational and multitasking skills Excellent communication, both verbal and written Personable and confident in engaging with stakeholders at all levels Proactive approach and solution-focused mindset Good working knowledge of Microsoft Office and CRM systems Adaptable and dependable team player Benefits Hybrid working model after training Friendly and supportive team culture Casual “dress for your day” dress code Early Friday finish Regular team lunches and social events Genuine opportunities for career development Interview Process Stage One: Informal Microsoft Teams interview with the Group Operations Manager Stage Two: In-person interview at the Hammersmith office with the wider team