Requisition ID: req58062 Job Title: Logistics Officer (Nationals Only) Sector: Supply Chain Employment Category: Regular Employment Type: Full-Time Open to Expatriates: No Location: Kabul, Afghanistan Work Arrangement: Job Description General Duties + Ensure adherence with IRC policies, tools, handbooks and guidelines. + Implement delegated Logistics tasks according to plan of action & supervisor instruction. + Prepare and develop status reports as required by management. + Ensure proper filing of documents. + Promote and share ideas for technical improvement. + Development of holistic and needs & marked based programs. + Ensure effective and efficient inventory management, fuel management, shipment and sample management. Specific Duties: + Monitor warehouse conditions and commodities and take appropriate actions to support efficient space utilization and ensure organized storage. + Responsible for inventory management, office supplies management, fuel management and sample management. + Sort and organize office supplies, stationery, IT equipment, and security items in designated locations. + Coordinate with suppliers and transporters to schedule and receive incoming shipments on time. + Inspect and document the condition of goods upon arrival. + Receive and confirm receipt of requested items based on purchase orders or delivery receipts. + Resolve any discrepancies or issues with suppliers and transporters related to incoming shipments and update inventory list, stock card and Bin Card accordingly. + Label and categorize goods based on storage requirements. + Maintain a clean and organized work area. + Release items from stock following the approved Release Order (RO) or request form. + Coordinate with requesters, program/operation/security, suppliers, and transporters to schedule outgoing shipments. + Process receipt list, product receipt, packing slip, transferring and updating inventory record in ERP system (Integra) + Provide anti-corruption, transparency, and cost efficiency focus on all processes (e.g. t, fuel management, inventory management, stock management). + Plan for supplies of goods and services required by the IRC operation & Programs within Afghanistan including the preparation of monthly logistics reports. + responsible for the clearances of locally and internationally procured items and liaise with other organizations to obtain all necessary authorizations and clearances for import and export of goods. + Ensure that safety stock is recorded in bin card, stock card…..., updated, and managed according to SOPs. + Provide consumable goods reports on Monthly bases. + Ensure that appropriate maintenance support is available for the Kabul offices and repairs are carried out in a timely manner. + Being fully responsible for all activities in the warehouse/stock. + Responsible Fleet & Generator related tasks handling (coordination meeting with technician, fueling, logbook tracking, etc.) + Handle transportation of goods & supplies to and from field offices & air cargo issues. + Act as backup for the logistics team, when required. + Responsible for conducting monthly and annual assets and stock verification and updating of related system. + Performs other duties as assigned. Expected Deliverables: + Provide weekly/monthly report on a timely basis to the deputy supply chain coordinator and other colleagues as needed. + Submit a list with details of all inventory and other supplies to the line manager. + Conduct weekly meetings with FOs storekeepers and consolidate/communicate the priorities/findings. + Ensure that the required documentation is regularly sent to the related colleagues/department in close coordination with the line manager. + Maintain Waybills and Receipts of goods/other supporting documents with record in close coordination with line manager. + Ensure IRC’s partners’ related documentation is maintained including asset tracking, inventory consumption/receipt and right of use agreements etc. Qualifications + Demonstrated understanding of Supply chain policy and regulations and donor policies and thresholds for logistics. + Proven ability to plan & manage multiple tasks in parallel to optimize the short implementation in multiple locations. + Strong sense of personal integrity; Reliable and trustworthy. + Outstanding communication and interpersonal abilities + Bachelor’s Degree in Logistics Management, Economics, & Business Administration. + At least 2-3 years progressive experience as officer level position in logistics, managing warehouse/inventory/asset with INGOs and any other humanitarian organizations. + Professional competency in Microsoft Office Suite. + Field experience of managing a large multi-site supply chain operation. + Solid knowledge and understanding of practical emergencies and supply chain procedures and maintaining supply pipelines in areas with weak infrastructure. + Experience in mitigating the risk of fraud. + Working knowledge of inventory management software/ERP. + Strong organizational, interpersonal and communication skills. + Strong analytical skills and computer competency with word processing, spreadsheets, databases, and other IT skills. + Possess leadership qualities and willingness to exercise initiative. + Strong work ethic and pro-active problem solver. + Willingness to participate, contribute and lead the team under challenging working and living conditions. + Spoken and written English fluency preferably with command of Pashto and Dari. + Capacity to respond rapidly to evolving challenges, raise appropriate solutions and achieve results.