Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender.

Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVI’s accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.

Key Responsibilities:

Strategy Development & Planning

Developing the logistics, warehouse and fleet management business process in collaboration with the procurement manager and GS & Logistic Manager and Logsitic Coordinator to facilitate the acquisition of items at the national office and AP/Project.Responsible In order to guarantee prompt and effective delivery, the transportation of goods from suppliers and/or warehouses, including determining expeditions and routes.Responsible an integrated quarterly and annual planning process for the management of warehouse, logistic, fleet, in National Office.Coordinate with Procurement to set up most effective supply chain through procurement planning process and logistic execution.

Resource Acquisition & Management/ Engagement /Project Management

Coordinate closely with other departments to arrange the GS and logistics plan and service deliveryWork closely with resource acquisition team providing the technical rigor and using evidence base for proposal development and project activities in the area of Logisitc, warehouse and Fleet.

Capacity Building/ Technical works

Contributing capacity building plan  for NO and Zonal/AP team to enhance their technical and non-technical skills to support higher performance.Improving the capacity of the warehouse and fleet team at the national office in warehouse techniques and fleet management in accordance with global standards.Provide technical support to staff in using the corporate system and understanding the information, data and reports for the delivery of good programs.Coordinate the assessment and capacity building plan for local partners / Sub-Grantees in the area GS and logistics

Accountability & Quality Assurance

Responsible for effective and efficient logistics, warehouse, and fleet operation in WVI to alignment with partnership/donor/policies and standards.Provide data management, tracking shipping, reporting, stock warehouse data and analytics dataUtilise technology to enable agile planning, streamline processes and boost operational effectiveness across the WVI.Responsible Logistic, warehouse, fleet activities for the emergency preparedness and response by coordinating with Disaster Management Team.Accountable for supplying accurate, current, and reliable data to support the audit implementation process.Maintain and update risk mapping profiles for Logistic activities to minimize risk.Liaise and collaborate closely with Finance team, Procurement/SCM team, programme team and technical sector teamDevelop good networking with relevant vendors, couriers/shipping, government, corporate and partner to improve the contractual arrangement.Develop the efficiency and effectiveness in the use of vehicle by managing documents, vehicle maintenance and arrangement, as well as cost charging process.Ensure the clearance process at customs for goods that enter from abroad during normal/emergency situationsConduct regular reviews, for processes and guidelines (logistical, warehousing, fleet) to ensure their effectiveness and applicability.Ensure the condition of the organization's vehicles is in accordance with the required safety standards (eg Seatbelt, GPS, fuel, safety equipment).Update and coordinate with the Finance and Procurement departments for the required vehicle insurance process and become a point person in making insurance claims (ensuring data is collected, accurate, etc.)Responsible for ensuring that the organization's drivers possess skills, good personality, and neatness in driving according to the organization's standards and communicating any unscheduled/uncontrolled conditions to users and superiors report to Supervisor

Management & Leadership

Develop annual performance agreementSubmits periodical Quarterly/ monthly accomplishment report.Build and maintain positive spirit of working in team with other staff in respective unit and department Provide Christian leadership value and support to enrich the organization's life, faith, Christian commitments and ministry to the disadvantaged children and communities we seek to serve.  Model accountability, integrity and faithfulness, demonstrating that We are Stewards and We are PartnersBe a role model and inspiration in managing work, communication and relationship with internal staff and external parties.Manage all risks related to logistic, warehouse and fleet according to organization policies, guidelines, and standard. This includes risks in fraud, safeguarding, and other related risks.

Qualifications:

Bachelor’s degree qualification from any major, preferably form business administration2 years of experience in general affairs, administration, logistics, and warehousing, understanding procurement processes preferably obtained in complex international organizations in the development & humanitarian sector or the private sectorGood knowledge about supply chain manangement and warehouse managementGood working of computerized system

ONLY a shortlist of applicants will be contacted.

WVI implements a Safeguarding Policy as a form of our commitment to protect children and adult beneficiaries. WVI has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with WVI work and WVI also participates in the Steering Committee for Humanitarian Response (SCHR) Inter-Agency Misconduct Disclosure Scheme (MDS

Applicant Types Accepted:

Local Applicants Only