Lease Administration –Analyst, Global Workplace

 

Job Title: Lease administration analyst Department: Workplace Location: UK-Hybrid Worker Job Type: Full-time Level: Analyst (Career Architecture: IC15) Reporting Line: Cost Management Manager

 

 

 

 

 

Summary

Pearson’s Workplace team are responsible for ensuring that our corporate real estate portfolio and associated services are effectively managed to enable our people to do their best work in safe, healthy and productive environments. The Workplace Lease Administration Analyst is a critical member of the Central Workplace team, ensuring the timely and accurate payment of rents to landlords and the reconciling of receivables from Pearson’s subtenants. 

Your Role: 

The Lease Administration analyst will be responsible for leading the end-to-end process of accurately managing rent payments and receivables across a diverse property portfolio. This includes ensuring all transactions are processed within required deadlines and accurately reconciled against rent schedules maintained in the Lease Administration System (CoStar).

You will play a key role in maintaining financial accuracy and compliance, with a strong focus on data integrity, audit readiness, and alignment with lease terms. 

As the primary liaison between Global Workplace, our external service partner responsible for lease abstraction, and other Pearson departments, you will ensure smooth operational coordination, maintain timely updates and data accuracy, and effectively resolve issues across all Accounts Payable and Accounts Receivable activities.

Key Responsibilities:

Monitor and manage rent payment schedules, ensuring alignment with contractual obligations and accounting standards, including escalations, rent-free periods, and break clauses. Review and validate monthly rent invoices against lease terms, amendments, service charges, and other occupancy-related payments. Ensure that all rent payments are accurate and paid on-time Assist with month-end close activities, including reconciliations, accruals, and reporting of lease-related payments and receivables. Participate in lease audits and respond to internal and external enquiries regarding payment-related matters. Maintain accurate lease data within lease administration systems (e.g., CoStar, Oracle), supporting timely updates and data integrity. Collaborate with internal Finance, Treasury, and Global Workplace teams, and external service partner to resolve discrepancies, ensure accurate coding and fund allocation, and support financial reporting. Communicate effectively with landlords, sub-tenants, fostering a collaborative and customer-focused environment. Drive process efficiency by supporting system enhancements, automation initiatives, and continuous improvement efforts across lease financial operations. Provide general support to the Cost Management Manager, assisting with documentation, reporting, and other tasks as may be instructed.

Qualifications and Experience:

Minimum of 2 years' experience in financial accounting, including payment schedules, reconciliations, and application of core financial principles; experience in Accounts Payable or Accounts Receivable. Familiarity with IFRS 16 and lease accounting standards (desirable). Working knowledge of lease structures and a good understanding of contract agreements (desirable). Proficiency in Microsoft Office Suite. Experience with automation tools or systems such as Teams Approvals, Power Automate, Oracle, and Smartsheet. Proven experience working across multi-location or international portfolios. Strong organisational skills with keen attention to detail. Excellent communication skills with the ability to manage and engage stakeholders effectively