At Corteva Agriscience, you'll help us grow what's next. No matter what your role, you will be part of a team that is building the future of agriculture, solving the world's food problems through innovation, technology and putting people first.
You have the opportunity to join our team as a Facilities Services Analyst at our site located in Punto Polanco (Mexico).
Responsabilities:
Administration
Serve as the focal point for site management (internal customers and Condominium Management)
Lease agreement monitoring and administration
Control of property taxes, condominium fees, utilities, and processing and updating municipal operating licenses and other licenses if necessary
Administration of service contracts for the office
Site occupancy control
Preparation of spreadsheets, graphics, and presentations
Focal Point for security
CCTV management – ID carding, check-ins, security cameras
Issuance/control of badges, entry tags, check-in and check-out management
Control/administration of legal documents for office operations
Attend government visits (SAT, Labor Secretariat, Fire Department, City Hall, etc.) and maintain up-to-date regulatory documentation for submission when required
Coordinate SG-SST activities, working with external providers and other departments to ensure compliance
Manage and process payments for FSRE providers (monitor costs and expenses stipulated in the contract, include invoices in the system, and submit them for payment)
Implement standards – infrastructure and participate in internal or external committees if necessary
Identify potential improvement projects for management processes, activities, infrastructure, and site security, and work with the coordination team for implementation
Perform external due diligence and provide banking services when necessary
Allocating and optimizing space within the facility to meet the needs of different departments.
Responsible for the cafeteria area and ensure that the supplier provides good service to internal customers.
EHS – Environment, Health and Safety
Works on second party audit findings elimination
Makes first party safety audits and work on findings elimination
Management of evacuation plans and location of emergency elements: promoter of the emergency evacuation and disaster management plan in collaboration and coordination with the building's control center
Formation and participation within the emergency brigade
Security
Develop and manage the security of the unit and its personnel, including the management of service providers, maintenance of equipment and investments related to security
Promote awareness of security and specific programs (such as I’m OK and See Something, Say Something) in the unit by including the topics in daily security dialogues, posters, emails and other forms
Manage, report (ETQ) and investigate security incidents.
Participate in Corporate Security training and Security Talks sessions
Be the point of contact between corporate security and the unit
Provide security guidance to travelers
Be a security host
Implement the Global Security Standard, among other activities.
Maintenance
Helps review and create operational and safety procedures to assure quality and safe conditions on maintenance works.
Monitoring, executing, and controlling the site's maintenance schedule, ensuring the maintenance plan is implemented and up-to-date. Vendor management, including the annual office fumigation plan.
Administration of the alarm system and fire equipment maintenance.
Gardening
Maintain / Replacement of office floral arrangements: arrange for purchases and hire a specialized company to replace them when necessary.
Cleaning
Monitoring, executing, and controlling the site's cleaning schedule, ensuring the work plan is implemented and up-to-date. Vendor management.
Control and acquisition (if necessary) of cleaning supplies
Supervise cleaning, manage deviations, and seek improvements
Document & Asset Management
Responsible for managing the site's fixed assets (accounting, surveys, and booking system)
Responsible for managing warehouses and parking in the building
Administration of dead file (external supplier) - Ex: collection requests, system access, document searches, and periodic asset assessments
Requirements:
Degree in Administration, Hospitality, Engineering, or Architecture.
Essential computer skills: Excel, PowerPoint, Word. Desirable: Power BI and SharePoint.
Intermediate English (minimum - interface with Parent Company and reports).
Experience in contract management and facilities activities, general administration, payment control, and customer/people support.
Capable to manage contractors company and assure technical, safety and commercial issues follow contract specifications
Good communication skills with FS&RE customers as well as Project, RE, Services and Maintenance teams
“Hands on” attitude to implement actions defined in FS&RE strategies