Executive Administrator
Habitat
SUMMARY
The Executive Administrator will provide full and diversified project and office administrative support, proactively creating systems to efficiently manage the Office of the Chief Development Officer’s time and workload. This self-starter will use their extensive experience and interpersonal skills to collaborate and negotiate with all levels of the organization on behalf of the Office of the Chief Development Officer (CDO).
This position will be based at the Administrative Headquarters located in Atlanta, GA with a hybrid work schedule and requires up to 10% travel.
ESSENTIAL DUTIES AND RESPONSIBILITIES:Provide general administrative and technical support: Manage technology, calendar/scheduling, and planning of office management needs. In a courteous and timely manner, assess, categorize, and prioritize incoming emails, meeting requests, calls and mail to recommend response and/or action by the Office of the CDO. Respond to phone calls, emails, and mail, researching additional information and redirecting to the applicable staff member as needed. Follow up on incoming issues and concerns addressed to the CDO, including those of a sensitive or confidential nature. Arrange complex and detailed travel / transportation / logistics arrangements and itineraries. Process invoices, collect data & compile related reports, including completing expense reports for the CDO. Serve as Division lead with purchasing training to complete Professional Service Agreements and process payments over specified financial threshold. Provide administrative and technical support to Global Communications Leadership Team as needed. (35%)Implement and support effective business practices: Proactively assist with projects and special assignments and create systems to effectively manage workflow including ensuring briefing documents for meetings are prepared on time, preparing correspondence and presentations, and editing business documents and resources. Be flexible to take on last-minute projects as needed. (20%)Collaborate with internal and external customers: Positively represent the office of the CDO when communicating with all levels of the organization internally including senior leaders and IBOD members, donors, and with eternal audiences. Garner trust and respect for the office of the CDO to accomplish goals through superior customer service, problem-solving, operational excellence, and relational savvy. Prioritize conflicting needs; handling matters expeditiously and proactively. (20%)Plan meetings for the CDO and Resource Development: Lead events management on behalf of the CDO by managing hospitality arrangements for leadership meetings and the annual retreat. Assist with meeting logistics and coordination as requested. (15%)Create systems to manage deadlines and feedback. (10%)MINIMUM REQUIREMENTS:High school diploma or GED equivalent. 5 years of executive/senior level administrative assistant or other relevant experience. Proactive self-starter mindset that is flexible, collaborative, and solution oriented. Strong cross-cultural competence. Strong organizational skills and attention to detail. Commitment to confidentiality of sensitive issues and integrity.Outstanding people skills and high emotional intelligence to proactively anticipate needs and interact with all levels of internal and external stakeholders.Ability to work autonomously and problem solve within established procedures and practices.Excellent written and verbal communications skills. Proficiency with Microsoft Office suite. The ability to multi-task and prioritize execute tasks within defined timelines. Motivation to work in a mission-driven setting.Ability to apply emotional intelligence to communicate effectively, empathize, and identify solutions.Willingness to engage in crucial conversations to create mutual purpose.Ability to know when help is needed, and to ask for it. Driver’s license required.Active Support of HFHI Values:Humility – We are part of something bigger than ourselves.Courage – We do what’s right, even when it is difficult or unpopular. Accountability – We take personal responsibility for Habitat’s mission.Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.Preferred – in addition to minimum:Experience or interest in working in a C-suite office.Understanding of federated nonprofits desired.The actual salary offered for this role will be based on a variety of factors, including location, internal equity and the candidate’s qualifications and professional experience. HFHI offers a competitive, comprehensive benefits package that varies by country and typically includes vacation leave, sick leave, personal days, health insurance options, retirement plan contributions and life insurance.
For work locations in the US, the hourly pay rate for this position is $27.83/hour – $32.74/hour.
#LI-RM1
#LI-Hybrid
The Executive Administrator will provide full and diversified project and office administrative support, proactively creating systems to efficiently manage the Office of the Chief Development Officer’s time and workload. This self-starter will use their extensive experience and interpersonal skills to collaborate and negotiate with all levels of the organization on behalf of the Office of the Chief Development Officer (CDO).
This position will be based at the Administrative Headquarters located in Atlanta, GA with a hybrid work schedule and requires up to 10% travel.
ESSENTIAL DUTIES AND RESPONSIBILITIES:Provide general administrative and technical support: Manage technology, calendar/scheduling, and planning of office management needs. In a courteous and timely manner, assess, categorize, and prioritize incoming emails, meeting requests, calls and mail to recommend response and/or action by the Office of the CDO. Respond to phone calls, emails, and mail, researching additional information and redirecting to the applicable staff member as needed. Follow up on incoming issues and concerns addressed to the CDO, including those of a sensitive or confidential nature. Arrange complex and detailed travel / transportation / logistics arrangements and itineraries. Process invoices, collect data & compile related reports, including completing expense reports for the CDO. Serve as Division lead with purchasing training to complete Professional Service Agreements and process payments over specified financial threshold. Provide administrative and technical support to Global Communications Leadership Team as needed. (35%)Implement and support effective business practices: Proactively assist with projects and special assignments and create systems to effectively manage workflow including ensuring briefing documents for meetings are prepared on time, preparing correspondence and presentations, and editing business documents and resources. Be flexible to take on last-minute projects as needed. (20%)Collaborate with internal and external customers: Positively represent the office of the CDO when communicating with all levels of the organization internally including senior leaders and IBOD members, donors, and with eternal audiences. Garner trust and respect for the office of the CDO to accomplish goals through superior customer service, problem-solving, operational excellence, and relational savvy. Prioritize conflicting needs; handling matters expeditiously and proactively. (20%)Plan meetings for the CDO and Resource Development: Lead events management on behalf of the CDO by managing hospitality arrangements for leadership meetings and the annual retreat. Assist with meeting logistics and coordination as requested. (15%)Create systems to manage deadlines and feedback. (10%)MINIMUM REQUIREMENTS:High school diploma or GED equivalent. 5 years of executive/senior level administrative assistant or other relevant experience. Proactive self-starter mindset that is flexible, collaborative, and solution oriented. Strong cross-cultural competence. Strong organizational skills and attention to detail. Commitment to confidentiality of sensitive issues and integrity.Outstanding people skills and high emotional intelligence to proactively anticipate needs and interact with all levels of internal and external stakeholders.Ability to work autonomously and problem solve within established procedures and practices.Excellent written and verbal communications skills. Proficiency with Microsoft Office suite. The ability to multi-task and prioritize execute tasks within defined timelines. Motivation to work in a mission-driven setting.Ability to apply emotional intelligence to communicate effectively, empathize, and identify solutions.Willingness to engage in crucial conversations to create mutual purpose.Ability to know when help is needed, and to ask for it. Driver’s license required.Active Support of HFHI Values:Humility – We are part of something bigger than ourselves.Courage – We do what’s right, even when it is difficult or unpopular. Accountability – We take personal responsibility for Habitat’s mission.Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.Preferred – in addition to minimum:Experience or interest in working in a C-suite office.Understanding of federated nonprofits desired.The actual salary offered for this role will be based on a variety of factors, including location, internal equity and the candidate’s qualifications and professional experience. HFHI offers a competitive, comprehensive benefits package that varies by country and typically includes vacation leave, sick leave, personal days, health insurance options, retirement plan contributions and life insurance.
For work locations in the US, the hourly pay rate for this position is $27.83/hour – $32.74/hour.
#LI-RM1
#LI-Hybrid
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