Manager, Contracts and Compliance

USAID FTF Kenya Private Sector Activity (KPSA)

Company Profile:

Palladium is a global leader in the design, development, and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities, and civil society to formulate strategies and implement solutions that generate lasting social, environmental, and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organization, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran, or marital status.

Position Description

Palladium is seeking a Contracts and Compliance (C&C) Manager for an anticipated USAID-funded economic growth program which is anticipated to begin in 2023. The C&C Manager will lead the effort to manage all USAID subaward contracts under the KIM Project to ensure that subaward activities are carried out in compliance with USAID and Palladium policies and procedures.

The USAID/Kenya and East Africa Feed the Future (FtF) Private Sector Activity (KPSA) will be a 5-year program focused on accelerating agriculture-led growth in Kenya through partnerships with large agricultural sector firms (such as processors and off-takers) and expansion of smallholder farmer out-grower schemes. The anticipated activity will focus on creating jobs and generating large scale increases in sales/exports in the agriculture sector cost-effectively and, ideally, through a sustainable and locally-led vehicle.  The activity would combine tools used in USAID’s traditional private sector development activities with tools used to mobilize finance and investment into one mechanism – supporting a range of agricultural firms to expand investments and operations via a blended finance approach. For more information on the potential project, please consult the RFI: https://www.grants.gov/web/grants/view-opportunity.html?oppId=338564 .

Duration: 5 years (anticipated start in July 2023)
Location: Nairobi, Kenya

Roles and Responsibilities:

Design and conduct contracts, subaward and consulting assignment solicitations and advertisements.Lead competitive procurement processes, draft agreements, and develop related contracts and subaward documentation.Review and maintain contracts with partners and implement a strict compliance checklist on contractor activities, budgets, and processes.Lead negotiations with contractors and applicants on awards, processes, and execution.Conduct due diligence and negotiate agreements with contractors and sub awardees.Oversee the administration, compliance, and implementation procedures of contracts and subawards, and ensure compliance with USAID contract and grant regulations including procurement regulations.Direct fund transfers after reviewing financial reports and ensuring compliance with contracts and subaward agreements (in coordination with technical staff).Conduct tracking and reporting, ensuring timely usage of funds as per annual work plansIssue instructions and provide guidance to contract and sub awardees for the Branding and Marking Plan and Monitoring and Evaluation of grant implementation practices.Direct and oversee contracts and subawards close out and final reportingAny and all other project-related tasks as required by the Chief of Party and Palladium HQ

Position Requirements:

Advanced degree in relevant subject (MBA, MA in Business, Economics, Finance, Procurement, etc.)At least 5 years of experience in contracts, subawards, or grants managementMicrosoft Office Suite proficiency and the ability to operate spreadsheet and word-processing programs at a highly proficient level
Proactive problem-solving, decision-making, and good judgement skillsAttention to detail and ability to perform multiple tasks and balance competing priorities effectively and efficientlyAbility to communicate effectively with managers, colleagues, service providers, and clientsExperience working on USAID or other donor-funded programs of a similar sizeKnowledge of USAID policies, procedures, and reporting requirements preferredExperience working for large donor organizations such as USAID preferredLocal Kenyan candidates are preferredWritten and oral proficiency in English required